Xero Auto-Reconcile Automation
£9,100.00
Annual Savings
5 hours
Saved Per Week
What the client wanted:
To use both unpaid bills and bank payments to auto-reconcile bills which have been paid.Focus On High Value Work
Improve Existing Tooling
Free Up Time
The workflow automation we delivered:
Our team developed a custom-built automated bill reconciliation workflow in N8N that integrates with Xero and is designed to process unpaid bills and match them with bank paymentsHere’s how it works:
1. Xero API Integration: We used Xero’s API to connect our client’s Xero account to N8N, allowing access to all bills, bank transactions, and other relevant data.
2. N8N Workflow Automation: The custom-built workflow utilises N8N's rule-based engine to identify which bills have been paid and which ones haven't.
3. Matching Unpaid Bills with Bank Payments: A combination of Xero data and external bank payment data is used to identify matching transactions. Rules such as bill date range, payment amount and currency, payment method (e.g., direct debit, cheque) are employed
to filter out non-matching transactions and ensure that only relevant payments are considered.
4. Updating Bill Status in Xero: When a bill is matched with a bank payment, the automation immediately updates the status of the bill in Xero to 'paid', ensuring users always have access to the latest information on their bills.
Benefits:
Automating the invoice approval process means our client is now enjoying:
* Fast, efficient reconciliation with far less manual effort and risk of human error
* Increased team efficiency as valuable time previously spent on manual tasks can now be directed elsewhere
* Significant savings of 5 hours each week, resulting in annual savings of £9,000
Full Automation
Works 24/7
Focus On Revenue Growth
The tooling used:
